2020 IPMHVC/EIC Health and Safety

Update: COVID-19 Notices

Please know that our thoughts are with those affected by the COVID-19 outbreak.

The health and safety of our members and participants are our first priority.  We are closely monitoring any specific travel advisories through official channels which include the World Health Organization (WHO) and the U.S. State Department.

Before traveling to the conference, we recommend that you stay informed of any information your local health agencies may make available and take reasonable precautions to protect yourself.    IEEE continues to closely monitor this dynamic situation and will provide updates with any developments.

The health and safety of attendees is our top priority and therefore the following proactive tips are being taken to maintain a safe and healthy environment at IPMHVC:

  • We are committed to following regional jurisdiction guidelines and rules in maintaining a safe environment for our attendees. The World Health Organization’s (WHO) guidelines are located here.
  • We are working closely with the Knoxville Convention Center in Knoxville, TN and Hotels hosting official IPMHVC programming to ensure there are sufficient medical processes in place and sanitation products readily available.
  • We are supporting individuals who may be unable to travel to Knoxville, TN from affected regions.
  • We will continue to provide timely WHO and other relevant updates to registered attendees throughout the conference as may be needed.

ATTENDEE HEALTH AND SAFETY GUIDELINES


We look forward to seeing you at IPMHVC/EIC! The health and safety of all attendees is our primary goal. To ensure the well-being of all event participants, we have assembled the following guidelines to provide a safe and enjoyable experience.

GENERAL GUIDELINES
As a general rule, please use common sense when traveling to and attending the event. If you need assistance at any time, please reach out to:

  • Robert Saethre – General Chair IPMHVC
  • Diego Robalino – General Chair EIC.

BEFORE THE EVENT
Travel

  • Be sure to write down the name and contact information of the event venue and your assigned hotel.
    • Knoxville Convention Center
      • 701 Henley St, Knoxville, TN 37902
      • (865) 522-5669
    • Hyatt Place Knoxville / Downtown
      • 530 S Gay St, Knoxville, TN 37902
      • (865) 544-9977
    • Holiday Inn Knoxville Downtown
      • 525 Henley St, Knoxville, TN 37902
      • (865) 522-2800
    • Share your plans. Advise a family member or friend of your travel plans, including the dates you will be gone, how you will travel to the meeting, and where you are staying
    • Research your destination and review requirements for entry/exit, visa requirements, local laws, customs, medical care etc. If traveling abroad, note the location of the embassy or consulate of your home country. (source: U.S. Department of State)
    • Inform your bank and credit card companies of your travel plans and familiarize yourself with the local currency.
    • Keep medications in your carry-on luggage

Safety

  • Make at least two photocopies of all your travel documents (passport, driver’s license, credit cards, etc.). Leave one copy with a trusted person at home and carry the other separately from your original documents.
  • Keep your passport separate from your wallet to avoid theft. Do not carry your passport in your back pocket.

Health
The World Health Organization (WHO) offers the following health guidance to help you prepare for your trip.

  • Read up on your destination (local diseases, packing recommendations, and preventative medications)
  • If travelling internationally, contact a travel medicine center or a physician, preferably 4–8 weeks before departure to receive any required vaccinations
  • Obtain prescriptions for your medications and assemble a suitable medical kit

Please visit the World Health Organization’s website for any travel advisories for your destination prior to your trip.

DURING THE EVENT
Safety

  • Protect your identity. Wear your name badge only inside the meeting and convention facility; remove and secure your name badge when going to and from the meeting; when disposing of your name badge, scratch out or destroy your name and the QR code to protect your personal information;
  • Plan for an emergency. Be aware of your surroundings. Know where the nearest exists are located. Use the buddy system. Exchange contact information with another meeting attendee. In the event of an emergency, agree where you will meet up. Call for help if your buddy doesn’t meet up at the agreed location within a reasonable amount of time.
  • See something, say something. If you see something that raises a safety or security concern, please say something
  • Keep a close eye on your belongings at all times. Avoid leaving bags on the ground or over the back of your chair.
  • Report any lost/stolen property or ID documents immediately by calling the local authorities. Promptly cancel any lost or stolen credit cards.
  • Do not leave beverages unattended and do not accept food or drinks from people you do not know
  • Lock your vehicle and secure any valuables
  • Do not indicate your room number on your hotel key

 

Health

  • If you or a fellow participant require medical assistance during the event, immediately inform event staff or call emergency services 911.
  • Carry documentation of medications, allergies, and blood type. Wear your medical alert bracelet if you have one.
  • Follow the World Health Organization’s (WHO) and Centers for Disease Control and Prevention’s (CDC) guidelines to prevent the spread of infectious diseases at the event:
    1. Wash your hands frequently with soap and water for 20 seconds or use an alcohol-based hand sanitizer.
    2. Maintain social distancing (1 meter/3 feet) between yourself and anyone who is coughing or sneezing.
    3. Avoid touching eyes, nose, and mouth.
    4. When coughing and sneezing, cover mouth with flexed elbow or tissue. Throw tissue into closed bin immediately after use.
    5. If you have fever, cough, and difficulty breathing, seek medical care early.
    6. Stay informed and follow advice given by your healthcare provider.

Emergency Contacts

  • If an emergency occurs, please contact emergency services immediately by dialing 911.
  • For non-emergency situations please call 865-215-1179.
  • Find a list of local emergency contacts Knoxville Police Department (865) 215-7000

Emergency Evacuations

  • If you hear an alarm, please evacuate the facility immediately in a calm and orderly fashion. Pay close attention to your surroundings.
  • Follow all directions from emergency personnel and event staff.

Local Hospitals

Below find the contact information of the hospitals with emergency rooms closest to our event. If you are venturing outside of the event venue, please note that there may be closer hospitals. In an emergency, always contact emergency services immediately 911.

  • Fort Sanders Regional Medical Center
    • Open 24 hours · (865) 541-1111
  • Turkey Creek Medical Center – Emergency Room
    • 10820 Parkside Dr
    • Open 24 hours
    • (865) 218-7011
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